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Privacy Notice
O’Malley Scanlon Insurance Brokers

Dear Client,

Notification of new data protection notice and important changes to our terms and conditions

We respect the trust you place in us when you share your information with us. So we are letting you know about
improvements about how we use, store and share the information we hold on you.

Your data: We collect personal data to enable us to obtain quotations on your behalf. We only obtain data that is
relevant to the risk proposed.

The personal data that we collect are as follows but not limited to:

Your name, address, telephone number, email address, date of birth, gender, length of residency in Ireland,
occupation, vehicle details, claims history, medical condition concerning yourself or any named drivers you wish to
include, employers details where necessary, driver licence(s) details and number(s), marital status, unspent criminal
convictions regarding yourself or any other person relevant to the policy, penalty points, road traffic offences,
accidents, or claims, details about your home or property, bank details, debit card details.

Other people’s data: As well as collecting personal information about you, we may also require personal information
about other people for example family members, tenants etc... If you are providing information about another
person we expect you to show them this data protection notice and ensure that they have given you permission to
provide this information to us so that we can provide a quotation.

You don’t have to provide us with personal information, but please be aware if you do not provide us with the
information requested we will not be able to proceed with your application.

We recognise that the information about health data and criminal convictions is particularly sensitive information.
We will only collect and use such data as follows:

Purpose for which it is used:

 Our legal basis for using it:

  • Criminal conviction and health data is used for the purposes of providing quotes, claims reporting, fraud investigations and handling any complaints you may have.
  • The legal reasons for collecting this information are to take the necessary steps at your request before we provide a quotation and to arrange policies on your behalf.

To obtain the best possible quotation for you we must share your personal data with Applied Systems our
computerised quotation engine and the various insurers which we hold agencies with. In the event of a loss or claim
we may have to share your data with the relevant claims departments, windscreen repairers, loss adjusters,
solicitors, the Gardai or relevant government bodies if required by law.

The personal information we collect from you may be shared with Fraud Prevention Agencies, who use it to prevent
and detect crime such as fraud and money-laundering and to verify your identity.

If you pay us by debit card we transact your details through a merchant service provider. If you are paying via direct
debit or another financial means we need to collect your bank details which we share with the relevant insurance
company or finance companies. The insurer may change on an annual basis depending on the best quotation we can
obtain.

How we store you data
We store your data on manual files and on our computerised database.

Retention
Your data will not be held for longer than necessary for the purposed (s) for which they were obtained,

When you purchase a policy though our brokerage information will be held for the duration of policy and for at least 6 years after the relationship ends in order to comply with applicable laws and regulations and for use in connection with any claims

Your rights in relation to your personal data information

You have the right to request access to your personal information which we hold on you; correct any mistakes on our records; You have the right to be forgotten which means you have the right to have personal data erased or restrict records where they are no longer required.
Where we rely on your consent as our legal basis for use of your personal data you have the right to withdraw your consent to such use.

Telephone recordings
We may record telephone calls for training, verifications and regulatory purposes.

Queries

If you have a complaint or concern about how we use your personal data please contact us in the first instance and we will attempt to resolve the issue as soon as possible.

For the purpose of general data protection regulations (GDPR) information contact:

O’ Malley Scanlon Insurance Brokers
Donegal Street,
Ballybofey,
Co. Donegal
(074) 91 31020
Email: omalleyscanlon@eircom.net

You also have the right to lodge a complaint with the Office of the Data Protection Commissioner at any time.

Changes to this Statement

We reserve the right to modify this PRIVACY POLICY/STATEMENT at anytime. If we make any material change, we will update our notice to include such changes. We will seek your consent if we want to use your personal information for purposes other than those you have agreed to previously.

O' Malley Scanlon Insurance Brokers Ltd
is regulated by the Central Bank of Ireland